Turn your forms into WhatsApp conversations that drive enrolments.

Students, parents and adult learners already live in WhatsApp. Flowella meets them there, turning the forms you already use into quick, guided WhatsApp Flows whose answers land straight in HubSpot.

Book a demo Try a live Flow on WhatsApp (opens in a new tab)
How Oaklands College grew same-day applications by 160%
Enrolment forms on WhatsApp Flo, the Flowella mascot, in a graduation cap, holding a prospectus and a rolled diploma
Built for
Admissions and marketing teams in education
Opens from
QR codes on posters and prospectuses
Answers land in
Your HubSpot contact properties
Setup
Live in 30 minutes

Find a course and book an open day in one Flow.

A student scans the QR code on your poster and, three short screens later, has a place at your open day. Answer as Maya: each answer lands on her HubSpot record as a property, then a workflow confirms her place on WhatsApp. Oaklands College runs a careers version of this, Future You.

Flo filing small data cards into a blue filing drawer, the way each answer is filed on the HubSpot record
Acme CollegeBusiness account
Sample data

Today

Hi, I scanned your open day poster.
Hi Maya, thanks for scanning. Find your course in three quick screens, then choose an open day.
Works on HubSpot Free
Maya ClarkeHubSpot contact record
career_interests
health;creative
preferred_subjects
psychology;media
study_mode
full_time
open_day
2026-11-07
whatsapp_consent
true
phone
+44 7700 900456From the chat, never asked

6 of 6 properties writtenWritten by Flowella

Open day workflowDone
  1. Form CompletedForm name: Find your course
  2. Send WhatsApp Templateopen_day_confirmation
    You’re booked, Maya: Saturday 7 November at 10:00. Ask for psychology and media at the subject stands, and we’ll send a reminder the day before. Skipped: there is no WhatsApp consent on the record
  3. Branch on career interestsHealth and care
  4. Assign an ownerHealth and care admissions team
  5. Add to a listOpen day, 7 November

Workflow triggers and actions need HubSpot Professional or Enterprise. Workflow actions guide

A sample run: Maya’s answers on her HubSpot record, and the workflow that followed.

Try a live Flow

Scan the code with your phone to open one in WhatsApp. It’s Flowella’s own Flow, not this course finder.

Open it in WhatsApp (opens in a new tab)

Guide learners. Capture interest. Stay in touch.

From the first careers quiz to the final leavers’ survey, Flowella turns the touchpoints you already run into structured, mobile-first conversations.

  • Careers and course-matching quizzes

    Like Oaklands College’s Future You. Students answer a short quiz about their interests, learning style and aspirations, and the Flow suggests matching pathways while your team gets structured data. Try a course finder

    Lands in HubSpot ascareer_interests

  • Subject and option choosers

    Help Year 9 or sixth-form students explore GCSE, A level or vocational routes, and collect their choices in a structured way that lands straight in HubSpot.

    Lands in HubSpot assubject_choices

  • Open event registrations

    Replace long web forms with quick Flows launched from QR codes on posters, prospectuses and social posts. Capture interest at the moment it happens, not after a desktop visit.

    Lands in HubSpot asopen_day

  • Taster days and campus tours

    Capture names, contact details, subjects of interest and accessibility needs in the chat, then a HubSpot workflow sends a reminder the day before, without a single manual nudge.

    Lands in HubSpot asaccessibility_needs

  • Event and fixture sign-ups

    Mobile-first sign-ups for sports fixtures, performances and co-curricular activities, with reminders sent by a HubSpot workflow, so families know where to be on the day.

    Lands in HubSpot asfixture_signup

  • Surveys, feedback and follow-up

    Course feedback, parent updates, leavers’ surveys and re-engagement campaigns, all sent and answered in WhatsApp, all landing on the HubSpot records you already keep.

    Lands in HubSpot ascourse_rating

Built for forms, not chatbots.

Most WhatsApp tools focus on broadcasts and bot conversations. Flowella is built for form-based workflows, the kind admissions and marketing teams run every week.

  • Forms-first design

    We start with the forms you already use and bring them into WhatsApp with Meta’s native Flows, so you get structured data every time, not free-text guesses.

  • Answers land in HubSpot

    Every submission arrives in HubSpot as a form submission on the contact, each answer in its own property. No CSV exports, no manual mapping.

  • No-code configuration

    Your team builds and adjusts Flows without waiting on developers or filing a ticket. Update a question, change a field, ship in minutes.

  • Validation built in

    Each Flow carries your HubSpot form’s required fields and validation, such as email addresses and phone numbers, so your data is cleaner and nobody chases missing details.

  • Privacy and consent by design

    Opt-ins, preferences and consent are captured as their own fields and land on the HubSpot record beside the answers they cover.

  • Where students already are

    Students and families already chat on WhatsApp, so your form arrives in the app they use every day.

Better conversations, not just more emails.

Oaklands College runs Future You, a WhatsApp careers quiz, on Flowella and HubSpot. Students opt in by scanning a QR code at open events or school visits.

Exceptional engagement platform that transformed our student conversion with 160% increase in same-day applications and 90% WhatsApp response rates.

Peter Hudson Peter HudsonDirector of Admissions, Brand & Customer Innovation, Oaklands CollegeHubSpot Marketplace integration Oaklands CollegeOaklands College
  • 160%increase in same-day applicationsOaklands College
  • 90%WhatsApp response ratesOaklands College
Read the Oaklands College story See all reviews on the HubSpot Marketplace (opens in a new tab) G2 reviews (opens in a new tab)

Workflow blueprints to start from.

Six playbooks, ready to adapt. Open one, customise the questions and ship it before the next intake round.

Browse all workflows

  • Lead Capture & Qualify

    Qualify enquiries from forms, ads or open-day QR codes with WhatsApp questions, then route ready applicants to admissions and nurture the rest.

    • Sales
    • Marketing
    • Communication

  • Event & Webinar Reminders

    Fill open days and webinars with WhatsApp confirmations, timed reminders, attendance branching and a replay for anyone who couldn’t make it.

    • Marketing
    • Communication
    • Sales

  • Customer Onboarding

    Guide offer-holders to their first day with milestone WhatsApp prompts, enrolment nudges, help when they stall and onboarding status in HubSpot.

    • Onboarding
    • Support
    • Communication

  • NPS / CSAT

    Collect one-tap feedback on WhatsApp after open days, induction or each term, then route praise to reviews and concerns to the right team.

    • Support
    • Retention
    • Communication

  • Re-engagement

    Reconnect with quiet enquiries: one WhatsApp prompt to pick a course, snooze until the next intake or opt out, with HubSpot updated to match.

    • Retention
    • Marketing
    • Communication

  • Appointment Reminders

    Cut no-shows at interviews and campus visits with WhatsApp confirmations, timed reminders, what-to-bring prompts and self-serve rescheduling.

    • Sales
    • Support
    • Communication
Flo jumping for joy with her fist in the air and a phone in her hand

Bring your enrolment journey into WhatsApp.

Book a 30-minute demo on Microsoft Teams with Adam, our founder. We’ll show you a working Flow mapped to your HubSpot form, with your fields and your tone.

Book a demo Try on WhatsApp (opens in a new tab)
Or start a free 14-day trial